Oronoque Village Condominium Association Board of Directors Meeting
January 19, 2021 – 7 p.m.
AGENDA

Roll Call

Approval of November 17, 2020 Board Minutes

President’s Comments

Executive Director’s Comments

Maintenance Director’s Comments

Treasurer’s Report

Committee Reports:

Standing Committees

• Architecture
• Communications
• Finance
• House Facilities
• Maintenance
• Social Activities

OCC Special Liaison

Unfinished Business – none

New Business – none

Closing Forum

Adjourn Meeting

Note: This meeting will use a Zoom platform. This meeting will be recorded for the purposes of validating that minutes were correctly captured. The recording will be deleted once the minutes are approved at an upcoming Board meeting. Your consent to the recording is assumed if you join the session.

Open Forum questions may be submitted in writing and placed in the North Clubhouse payment slot, submitted by email or you may email your request to be called to personally ask your question along with your phone number to Linda Arvers at LArvers@oronoquevillage.com. Such questions/requests should be submitted by Monday, January 18, at
5 p.m. Closing forum questions can be emailed or put into the payment slot.

Instructions for attending the virtual meeting are below:

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REPORT ON THE OVTD SPECIAL MEETING OF JANUARY 7, 2021
By Linda Libertino

This was our fourth teleconference/video OVTD meeting. Due to the CORONA-19 virus, we are unable to have a safe in-person meeting.

The agenda for this meeting was limited to considering a proposal to fund a proportional share of the expenses to perform a land survey involving the Oronoque Country Club (OCC) driving range and nearby area. OVTD would pay 40 percent — or up to $8,700 — of the cost for this survey. OVCA will pay the balance. The survey includes a report on the viability of the property’s building potential.

The survey was recommended by our Executive Director Fred Rodriguez and also by OVCA’s recently formed Oronoque County Club Ad Hoc Committee. This parcel of land is owned by our neighbor, Oronoque Country Club. It is located behind the Oronoque Maintenance Building and consists of the driving range and adjacent property bordering the driving range.

We have been informed that OCC has been experiencing financial difficulties during the past several years, and it may be considering various options for the use of the driving range and adjacent land. That is part of the reason why Oronoque Village is paying for the cost of the survey, as we want to get it done as soon as possible so that we can understand whether alternate uses of the land are possible.

The survey will include the drainage and infrastructure issues that might be of concern to us, and how the Tax District might have to be involved if the land is ever considered for some type of development.

This was a business decision and not a legal decision. Considering OVTD’s responsibilities to maintain and care for the integrity of Oronoque Village’s infrastructure, our historical problems with water runoff from golf course land infiltrating various areas of the Village, and the expenses incurred by the Tax District in addressing these water runoff problems, the TD Board felt it was important to be proactive versus reactive regarding the Golf Club.

Now is the time for prudent planning. With the survey being done now, we can be better prepared for the future. The motion to fund up to $8,700 of the survey cost was made and seconded, and passed unanimously.

COVID VACCINE UPDATES

The following is the latest COVID-19 vaccine information — provided by the Town of Stratford City Manager — following our meeting earlier today. This is the data provided to Stratford by the Office of Governor Ned Lamont.

Vaccine Update:

* #5 in terms of those vaccinated per capita about 5% of population has gotten 1st vaccine

* A total of 171,035 vaccines have been administered with 154,994 1st doses administered and 16,041 2nd doses administered

* The United States Department of Health and Human Services (HHS) gave 50,000 extra doses

* General population can expect to receive the vaccine sometime in the summer and the hope is to have good population coverage by the fall.

* Expecting more clarity after the Presidential administration officially transitions next week

* Will start to see vaccines become available at retail and community pharmacies  in the coming weeks

* Expecting Johnson &  Johnson vaccine will be out in a few weeks

* Biden transition is considering releasing 2nd doses earlier

The Statewide VAMS (Vaccine Administration Management System) is active (https://portal.ct.gov/Coronavirus/COVID-19-Vaccinations or the phone assistance contact: 877-918-2224.) for scheduling of vaccination appointments for Groups 1A (essential workers) and 1B (Individuals of age 75 and above).

Please note that the distribution of the vaccines to these centers is statewide and not restricted to any specific Town or Municipality; any eligible individual can schedule a vaccination appointment at any available facility anywhere in the state.

The Town informed us that they were scheduled to receive 600 weekly doses of the vaccine from the State, but that the number has been running 100-150 doses, which is unfortunate. The recommendation, at this juncture, is for individuals to self-administer the process rather than wait for the Town.

In addition, the consensus is that retail distributors (i.e., CVS, Walgreens, etc.) and other Healthcare Provider Management groups will have vaccine availability sometime in the spring and that any distribution centers that are established will be open to all residents of the state.

Bingo is Back!

The Men’s Club is planning a Zoom Bingo Night

Thursday, January 21, at 7:00 p.m.

This is how it works:

* Call the Business Office at 203-377-5313 (extension 1) or email office@oronoquevillage.com to register to play.
Provide your name, address, phone number and email address. You must register by 4 p.m. on Monday, January 18.

*The Business Office will compile a list of those who register to play and provide the list to the Men’s Club. A book of three Bingo cards will be delivered to players’ black boxes the evening before Bingo Night.

*On Thursday, January 21, the day Bingo is to be played, an email will be sent to you with your Zoom invitation to join the Bingo game. You must sign in by 7:00 p.m. to play.

*There will be a Bingo board visible on your computer or IPad screens. When a number is called, a red dot will be placed on the number.

*Three Bingo games will be played: 2 regular Bingo games and 1 full card game.

*When Bingo is called, the player will hold up a “Bingo” card (which will be included with the three cards left in the black boxes). That winning Bingo card must be placed in the black box by noontime the next day.

*The winning cards will be verified by the Men’s Club and prizes left in the black boxes with the winners’ names.

Due to Covid-19, Bingo will not be played for money. There is no charge for the Bingo cards.

Questions? Call Jerry Brown at 203-378-7781 or Sandy Lunt at 203-377-5833.

To cancel click here, to edit your subscription click here.

600 North Trail Stratford, CT 06614

Please click here to view a Guide to Snow Removal Procedures

Dear Residents:

Leaf removal is underway!

For those Villagers who wish to rake their own leaves, the Maintenance Department asks that the leaves be placed in paper bags, recycling bags or loose on the curbside area. We will not accept plastic bags as this adds to our disposal costs. Please be sure that this is done for Monday morning curbside only.

Important: Please remove and store your seasonal yard ornaments; our maintenance crews cannot see them when they are covered with leaves.

To view the northside leaf removal schedule, please click here.

To view the southside leaf removal schedule, please click here.

Below is a schedule of upcoming OVCA & OVTD Board Meetings (to be held virtually until further notice). Agendas will be distributed to residents electronically and posted on the website 5 days in advance of each meeting.

Note: The OVTD Board meets quarterly at 4 p.m. The OVCA Board meets on the third Tuesday of each month at 7 p.m. (with the exception of February and December when meetings do not occur).

Upcoming Board Meetings

Please click here to view the latest edition of the OV Phone Directory

Dear Residents:

In consideration of the recent health concerns related to COVID-19, and following the current best practices in place, we are temporarily closing the Clubhouse facilities to residents as of Monday March 16, 2020; our Business Office and Facilities Department will remain operational during this period.

We advise residents to direct your inquiries to OV staff members via telephone or email to restrict physical contact as a precautionary measure: 

Business Office: (203) 377-5313 or office@oronoquevillage.com

Maintenance Office: (203) 375-8853 or ovmd@oronoquevillage.com

We realize that this significant inconvenience is problematic for many of our Villagers. However, we believe that it’s best to err on the side of caution, especially during this time period.  

We want to reiterate that if you have concerns of any specific nature, albeit your own health worries or the anxiety of possible exposure, you should follow the recommendations issued by the Center for Disease Control.

We will continue to monitor the circumstances related to this situation and will advise you accordingly as information becomes available. 

We hope that this measure will be short-lived so that we can return to our standard operations in the Village.

In the interim, we also ask that you continue to take the necessary precautions and obtain information that is currently provided by local, state and federal agencies.

We have included some helpful links below.

Connecticut State Department of Public Health

Town of Stratford Corona Virus Update

Town of Stratford Information on Corona Virus

2021 Employee Holidays 

New Year’s Day, Friday, January 1

Presidents’ Day, Monday, February 15

Good Friday, April 2

Memorial Day, Monday, May 31

Independence Day, Monday, July 5

Labor Day, Monday, September 6

Columbus Day, Monday, October 11

Thanksgiving, Thursday & Friday, November 25 & 26

Christmas, Friday, December 24​

The library at NCB houses more than novels, biographies, puzzles and paperbacks. It is the location of the stately Oronoque Village “In Tribute” Book, which sits on a pedestal against the far right wall. The book has a solemn purpose: it recognizes treasured residents who have passed away.

The In Tribute Book was initiated in 2012 by the Memorial Plaque Committee, consisting of Mel Holson, Linda Libertino, Jim Manzolli, Barbara Minoff, Loretta Sills and John Staley. This ad hoc committee was charged with creating a way in which departed residents can be publicly honored by their loved ones.

Inclusion in the In Tribute Book requires a contribution of $250 or more to Oronoque Village. Contributors are allowed one page in the book to include photos and/or text honoring their deceased loved ones.

For more information on the In Tribute Book, please email cking@oronoquevillage.com or call the Business Office at 203-377-5313, ext. 3.

Currently, the book recognizes:

Laura (Schachter) Diamond

The Villager magazine is published on the 1st and 15th of each month, when possible. Below are the scheduled dates of publication and the issue deadlines. These dates are subject to change.

ISSUE DATES                       DEADLINE DATE (Deadlines are at noon on each date below)

Jan. 4                                        Dec. 17

Jan. 15                                      Jan 4

Feb 1                                       Jan 19

Feb. 16                                    Feb 2

March 1                                   Feb 16

March 15                                  March 2

April 1                                     March 19

April 15                                   April 1

May 3                                      April 20

May 17                                    May 4

June 1                                      May 18

June 15                                    June 1

July 1                                       June 18

July 15                                     July 2

Aug.  2                                      July 20

Aug. 16                                   Aug.  3

Sept. 1                                      Aug. 19

Sept. 15                                   Sept. 2

Oct.  1                                     Sept. 20

Oct. 15                                    Oct. 1

Nov. 1                                     Oct. 19

Nov. 15                                   Nov.  2

Dec. 1                                    Nov. 16

Dec. 15                                   Dec.    2

Kathleen Connery, 141B Bolbone Lane

Elizabeth Ann Lane, 501B Pawnee Lane

John Nannariello, 498B Niantic Lane

Michael Roth, 53A Blackhawk Lane

Richard and Matthew Scalzo, 224B Agawam Drive

Barbara Scire, 271B South Trail

Mariellen Shea. 226A South Trail

updated 1/14/2021

Trash & Recycling Collection Holiday Pickup Schedule for 2021:

New Year’s Day, Friday, January 1​ – No change in pickup schedule

Memorial Day, Monday, May 31 – Pickup will occur on Thursday, June 3

Independence Day, Friday, July 2 – No change in pickup schedule

Labor Day, Monday, September 6 – Pickup will occur on Thursday, September 9

Thanksgiving, Thursday, November 25 ​ – No change in pickup schedule

Christmas, Friday, December 24​​​ – No change in pickup schedule

Oronoque Village allows its residents to own pets, with a limit of one pet per unit. However, there are specific guidelines that pet owners must follow. Below is a clarification of the Village rules that must be followed by dog owners.